COMMITTEE issues … looking back. (2)
17.05.11 Meeting Chaired by Keith Waller
(elected as VC 19.4.11 – no Chairman elected at AGM following esignation of Don Spenceley).
Mervin Davies proposed KW be appointed as Chairman.
KW thanked Dick Hawkins for his year as Chairman, Duncan Kerr as Speaker Finder and
Don Spenceley for his Committee work.
Request for Volunteers to fill posts of VC, SF and Comm. Members.
Treasurer : reminder that Sub agreed at AGM at £20
Next Speaker Prog. Completed. New SF not an urgent issue
Arthur Baker asked Members to check email list.
Request from Harry Bowes for Members to wear Probus Name
Badges. AB to prepare Badges for New Members.
Membership : Proposal from Comm to Members at next General
Meeting : to change Constitution to read ‘Membership, Honorary Membership and renewal of Membership may be granted or refused
at the absolute discretion of the Comm. without stating reasons’.
(One purpose was that granting H.M. should be discontinued)
21.06.11 Members informed that the Speaker for 2.2.12 ‘Pottery Crafts with Practical’ booked by
Don Spenceley had been cancelled as too
Expensive. Replaced by ‘Harbour Master of Teesport’.
Details of ‘Home Exchange’ with Probus Members in Australia on the Website.
Chairman reminded Members that AB was producing new Name Badges and encouraged Members to wear them.
Treasurer reported that 20 Subs still outstanding.
Dick Hawkins to cover role of Speaker Finder
Constitution copied to all Comm. Members
Arthur Baker to upload Minutes to website
19.07.11 AB produces Name Badges; David Houston supplies plastic wallets.
Dick Hawkins to take-
David Middleton offered to stand for Treasurer at AGM in 2012
KW informed the Comm that he had written a letter of condolence to Peter Scholes on the sad loss of his wife, Margaret
16.08.11 Dick Hawkins volunteered to change from ‘temporary’ to ‘permanent’ as Speaker Finder.
David Middleton to be Co-
Treasurer reported 15 Members still to pay Subs. and Membership down to 35 Members.
Subs increase to £20 keeps the Club viable
20.09.11 Chairman thanked the Committee Members for their hard work for Probus.
AB distributed New Name Badges
Treasurer reported £600 balance. Expected end of year £300.
11 not paid
15.11.11 Treasurer reported reserves good. Recommend no increase to Subs at AGM. 43 paid.
17.01.12 Treasurer reported 6 not paid Subs.
Constitution updating to allow for fewer Members. Draft wording agreed to present to Members.
Planning for Walter Gregory retiring as Treasurer and Nomination of
David Middleton; eg Bank Mandates
Nominations required for Chairman and VC
21.02.12 Treasurer predicted small loss for the year £29
Speakers fees reduced for next prog.
Current: Comm Members appointed ‘en bloc’ at each AGM
20.03.12 Treasurer presented Annual Report (not able to attend AGM).
Deficit for year-
Alan Marchant to stand again as Auditor.
Walter retired today as Treasurer after 16 years. Chairman led a vote
of thanks and presented a bottle of wine.
David Houston to retire as Membership Sec at AGM in 2013
New Nomination Forms produced
15.05.12 Treasurer reported 32 paid Subs.
Club had received £2000 bequeathed by Harry Tarran for Outings:
to be managed in ring-
AGM Minutes sent to Arthur Bartley for inclusion in D&ST
21.08.12 AB informed Members of introduction of monthly fee for website.
Members were asked for suggestions for items to be removed to keep it free of charge.
Treasurer reported 39 Paid from 50 listed Members ; will contact re-
Comm decision to ignore Entrance Fee and propose a change in the Constitution for 2013 to abolish it.
18.09.12 Minutes to be emailed to Members from today.
Treasurer reported 39 paid. 50 paying Members required for Club to be financially viable.
Secretary circulated draft amendments to Constitution Website. Decision for AB to delete surplus data and budget for modest monthly fee.
16.10.12 Committee Review Meeting organised by the Chairman addressed utstanding issues. Hosted by Dick Hawkins and his wife Barbara at their home in Gt. Ayton
4.10.12. Notes circulated to all
Committee Members. Viewed as a one-
Treasurer reported 44 paid + 4 Hon Members. 50 required!
Secretary reported draft amendments to Constitution inc.; deletion of
Entrance Fee and 80 limit on membership; adding Data Protection
Act issues regarding Member personal details.
15.01.13 Arthur Baker resigned as Website Manager following heart surgery.
Draft Constitution to be circ to Members for adoption at AGM;
to inc.: 3 year Tenure for Chairman, and combining roles of Treasurer with Membership Sec.
Treasurer reported Mary Tarran donation to Club at Xmas Lunch
18.12.12 of £100/ estimated legacy subsidy costs of Xmas Lunch £564, Theatre Royal £530, Ampleforth £350. Consideration of raising Sub for AGM decision
19.02.13 Stefan finished new website inc current Trip info.; details of future trips and events. Old items replaced by local and more relevant information. Treasurer reported Arthur Baker replaced by the
Chairman as cheque signatory.
Proposal to increase Sub from £20 to £22 at AGM
19.03.13 Members reminded of Nomination Forms
Website Manager confirmed new website service provider
16.04.13 Resignations : Mervin Davies (Comm Member),
Arthur Baker (Web Man), David Houston ( Membership Sec)
The Chairman presented bottles of wine in appreciation of their
Committee work for Probus
21.05.13 New website & Stefan Barnes praised by Members
Treasurer reported 51 members, 50 paid with 4 Hons.;
18.06.13 Legacy paid £300 for Ampleforth; Agreement to pay DLI trip £4pp
from legacy; Xmas subsidy to be decided; Leg.Bal. now £800;
suggestion to hold monthly raffle to raise funds for the Club deferred.
Chairman to represent Probus on STHMC
16.07.13 Membership Sec reported 52 Members paid + 4 Hon Members
Website crashed; to be resolved
20.08.13 Treasurer reported 57 paid members with 4 Hons.
Legacy balance at £760
15.10.13 Treasurer reported Legacy balance, £753, will cover Christmas
subsidy & trips in 2014
Due to death this month of Alan Marchant, Auditor, decision to
request a Volunteer to be co-
Also change from ‘appointed annually’ to ‘appointed for 3 year
Chairman reported on STHMC Minutes
19.11.13 Treasurer, David Middleton, gave Legacy balance Report
Speaker Finder, Dick Hawkins, reported 2014/15 Prog finished.
Committee approved a Speaker budget of £330 pa; Constitution for
AGM changing tenure of Auditor from annual to 3 years;
monthly fee for website if free host problems persist.
Chairman reported on STHMC Minutes
21.01.14 Chairman proposed tenure change from ‘Annual to 3 years for
Bob Ashby, Secretary 2012-
(New Sec. required 2014-
2015 – no elections required
2016 – elections for Chairman and 3 Committee Members
2017 – election for Speaker Finder
2018 – election for Treasurer/Membership Sec.
Treasurer reported Legacy balance of £468
Chairman reported on STHMC Minutes
18.02.14 Chairman circ new programme for SF; printed by SB
Chairman reminded Members of the need for replacements for
Bob Ashby (Sec.) and Alan Marchant (Auditor)
Chairman reported on STH new scale of charges.
(Chairman & Treasurer planned new booking arrangement which
would reduce Probus costs.
Proposal from Dick Hawkins to reduce Comm Meetings from
11 to 5 for 2014/15 accepted
18.03.14 Treasurer reported an expected surplus of £300 for the year so will
propose ‘no change’ to annual Subs.
Committee agreed to Co-
AGM. Geoff will stand for the post.
Chairman outlined options if no new Secretary appointed.
Member Mtgs changed to 2 hr bkg instead of half-
Chairman proposed Comm Mtgs for May,Aug.,Nov.,Jan.,March
20.05.14 Stefan Barnes: new website with new host nearly completed
David Middleton: 8 outstanding Subs.
Legacy Subsidy given to Eden Camp Trip. Balance £300+
KW: STH 3000 copies of brochure issued to Stokesley residents.
New Steward, Bill, appointed to replace Colin the Caretaker
17.06.14 Website complete, £36pa cost, 198 pages.
Vote of thanks from the Chairman for all of Stefan’s hard work.
KW: STH reduced booking costs: Committee 11 to 5 and Member
Mtgs 2hrs instead of half day. STHMC introduced a ‘discretionary
management charge’ of £10 per mtg to off-
Challenges from DM and KW failed to secure redress.
KW resigned from STHMC
15.07.14 STH Planned £249 saving reduced to £139 because of 11x£10 charge
Visits, discussions and emails of complaint ignored.
Members still preferred to meet at STH and accepted that there was
still a saving